Job Description:

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our leadership team in both professional and occasional personal matters. This individual will play a key role in managing schedules, coordinating travel, overseeing administrative tasks, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with grace and efficiency.

Key Responsibilities

Executive & Administrative Support

Manage calendars, schedule appointments, and coordinate meetings for the leadership team.
Handle travel arrangements including flights, hotels, transportation, and itineraries.
Screen and respond to emails, calls, and correspondence on behalf of executives.
Prepare and format professional documents, reports, and presentations.
Serve as a liaison between executives and internal/external stakeholders.

Project & Task Coordination

Support the planning and execution of projects, ensuring deadlines and deliverables are met.
Track project progress, update documentation, and follow up with team members as needed.
Assist with event planning, meeting logistics, and other operational initiatives.

Financial & Office Admin

Process reimbursements, manage expense reports, and assist with budgeting tasks.
Assist in invoice tracking, payroll coordination, and purchase order preparation.
Maintain well-organized filing systems, both digital and physical.

Office & Team Support

Monitor office supplies and handle procurement as needed.
Assist in onboarding new hires and maintaining employee records.
Support HR-related tasks such as scheduling interviews and posting job listings.

Personal Errands

Occasionally assist with personal scheduling, errands, or travel for executives.

Qualifications

High school diploma required; Associate’s or Bachelor’s degree preferred.
Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
Exceptional organizational, communication, and multitasking skills.
Proficiency in Microsoft Office Suite and Google Workspace.
Trustworthy, professional, and able to handle confidential information with discretion.
Strong problem-solving skills and a self-starter attitude.